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Please print the following pages to have as a reference.

Introduction

Providing relevant documentation is a vital part of the licensure/certification process, both for initial applicants and for Delaware-certified educators wishing to add an area to their certification.

Candidates who are not employed by a Delaware public or charter school should forward all documentation related to licensure/certification (with the exception of test scores, which are forwarded electronically upon request) to the following mailing address:

Delaware Department of Education
Collette Education Resource Center
35 Commerce Way, Suite 1
Dover, DE 19904
ATTN: Certification.

Employed candidates should send all documentation (excepting test scores, which should be sent directly to the Department (see testing for guidelines)) to their district personnel office or charter school, which will forward the information to the Department.

The Department will not process your file until receiving documentation of all statements (test scores, education, experience, etc.) you have made in the online application. As a candidate for licensure/certification, you are responsible for monitoring the receipt of your documents via the Delaware Educator Data System (DEEDS). (To do so, simply log in to the system using your username/password and follow the prompts.)

Please keep in mind that documents will not appear on your documentation checklist as received until they are manually logged in to the system, a process which can take several weeks (allowing for third party processing, postal service, and data entry). Once received by the Department, all documents become part of your permanent file. Please do not contact the Department asking for any of the documents (in original or copied form). The Department cannot dismantle your file and does not have the manpower to serve as a source of documentation for other organizations. (Delaware public and charter schools have access to their employees’ information via DEEDS.)

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Defining Official

All documents, with the exception of copies of out-of-state and/or national certificates (if applicable), must be official, meaning that they must be sent directly from the appropriate third party (e.g., the college/university, testing organization, former employer, independent credentialing agency) to the Department, or forwarded unopened to the Department by the candidate. (Candidates submitting test scores should be sure to see testing for test-specific submission procedures.) As a candidate, you may choose to have all necessary documents sent to your home address so that you can forward them to the Department as a single package provided that the documents remain unopened until their arrival at the Department. Employed candidates should forward their documents to the Department via their district office or charter school. Documents submitted by districts and charters must have met the standard of official documents when received at the district- or school-level.

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Certification-Related Documents (With Explanation of Use)

*For forms related to license maintenance or salary increases, please see forms.

Document Required of Whom? Additional Instructions
Official College Transcript(s) All candidates for Delaware licensure/certification. Candidates with non-U.S. credentials will substitute their sealed independent evaluation reports (see below) for official transcripts Candidates should send verification of ALL college-level coursework. All transcripts must meet the standard of an official document. Graduates of a non-Delaware education program must use the Form T (see below) to request the transcript.
Independent Evaluation of Non-U.S. Coursework All candidates with non-U.S. coursework and/or degrees. This evaluation substitutes for the transcript and must meet the standard of an official document.
Praxis I Scores All candidates except for out-of-state educators with a full and current license/certificate (see reciprocity). For information on registering for Praxis I and/or sending scores to the Department, please see testing.
Praxis II Scores All ARTC candidates except those who wish to teach in an area where a test has not yet been approved by the State of Delaware (see Praxis II chart). Other individuals may choose to take Praxis II for certification and other purposes (see Praxis II uses). For information on registering for Praxis II and/or sending scores to the Department, please see testing.
Request for Transcript Form (Form T) All graduates of a non-Delaware education program. In addition to serving as a transcript request form, this form also serves as a means of verifying the accreditation of one’s education program. The form typically accompanies the sealed transcript and therefore meets the standard of an official document. If sent separately from the transcript, the form must also meet the official standard.
Verification of Teaching Experience Form (Form E) Applicants who have held a full-time (non-substitute) K-12 teaching position in a school other than a Delaware public or charter school. Teaching experience in a Delaware public or charter school is documented in DEEDS and thus does not need to be documented via the Form E. The Form E must be completed by the school or the personnel office of the school or district where the experience was obtained and must meet the standard of an official document.
Verification of Non-Teaching Experience Form (Form E/NT) Applicants who have held a full-time position as a school administrator, guidance counselor, library/media specialist, nurse, psychologist, or social worker in a school other than a Delaware public or charter school. (Non-teaching experience obtained in a Delaware public or charter school is documented via DEEDS and thus does not need to be documented via the Form E/NT.) Trade and industry, school nurse, and social worker applicants should also use the form to document full-time experience in a non-school setting. School guidance counselor, psychologist, and social worker applicants should use the form to document relevant internship experience. The Form E/NT must be completed by the candidate's former employer (in the case of administrators and specialists, the school or personnel office of the school or district where the experience was obtained) and must meet the standard of an official document.
Photocopies of All Full and Current Out-of-State Licenses/Certificates All holders of full and current out-of-state licensure/certification (see reciprocity). n/a
Photocopies of All Current National Certificates need to be documented via the Form E/NT.) Skilled and Technical Sciences, school nurse, and social worker applicants should also use the form to document full-time experience in a non-school non-school Certification of School Nurses, and/or the National Board for Certified Counselors. n/a
Photocopy of Licensure by the Delaware Division of Professional Regulation All candidates for school nurse licensure/certification. Candidates for school psychology licensure/certification who are electing to use this option to fulfill certification requirements must also provide a copy of the license. For more information, see professional licensees. n/a
Photocopy of Verification of (Current) CPR Training All candidates for school nurse licensure/certification. n/a

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Submission Guidelines for Previously Evaluated Candidates (Including Holders of Emergency, Limited Standard, & Temporary Certificates)

If you are submitting documentation to fulfill the requirements of an evaluation letter, either for your first license/certificate, for an additional certificate, or for a standard certificate in an area where you currently hold an emergency or limited standard certificate, you should follow the instructions given to you in your letter. A candidate who has been told to complete coursework or meet a testing requirement should submit documentation of having done so using the above documentation guidelines. Forms should also be submitted according to these guidelines. Upon receiving documentation from a previously evaluated candidate, the Department will pull that candidate’s file automatically and make the necessary adjustments to his or her licensure/certification (should a change be warranted). A candidate does not need to submit an additional online application/evaluation request.

Holders of expired limited standard or temporary certificates should see limited standard or temporary.

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